About Citadel Estate Services

Property doesn't come
in one size.

We manage condominium and HOA communities, commercial properties, multifamily assets, and high-end private estates — one discipline applied with the same rigor everywhere it's needed.

Every client gets a dedicated manager who knows their property, their board, their tenants, or their household by name. Not a call center. Not a rotating cast. Not a templated response.

Illuminated luxury residential tower at dusk with waterfront arrival Signature Residences · Brickell, Miami
Signature waterfront residence managed to a white-glove standard
Mikhail Timofeev
Founder & Principal
The Founder

Two decades of running property like it's his own.

Citadel Estate Services was founded by Mikhail Timofeev, a Florida Licensed Community Association Manager (LCAM, CMCA) and Licensed Real Estate Broker with more than 20 years of South Florida property management and brokerage experience across Miami-Dade, Broward, and Palm Beach counties.

His career spans the full arc of the discipline — from financial forecast analyst producing variance reports and lease abstractions, to portfolio manager overseeing mixed-use residential and commercial assets, to director of operations leading strategic initiatives and teams. That range is the point: he has sat in every seat, so he understands a reserve study, a board election, a build-out, and a P&L with equal fluency.

As a manager he has led full-cycle budgeting that boosted reserves and generated six-figure annual savings through vendor negotiations and insurance premium reductions of up to 30%, run board meetings and budget hearings with procedural accuracy, and kept communities compliant under Florida Statutes Chapters 718 and 720. His fluency in English, Spanish, and Russian lets him serve South Florida's communities in the languages they actually live in.

That operational depth — paired with genuine relationships built across the region's boards, owners, and vendors — is the foundation Citadel is built on.

How We Work

The rigor of a large firm.
The attention of a private one.

01

Close, Not Scaled Thin

Where larger firms scale by standardizing everything, we scale by staying close: fewer properties per manager, faster response times, and decisions made by people who've actually walked the property.

02

Financial Command

Budget development, variance analysis, reserve funding, and vendor negotiation handled by a team whose accounting ranks among the best-performing in Florida. Transparent reporting boards can trust.

03

Modern Tooling

Our staff is experienced across most of the leading property management platforms, and we apply AI wherever it makes sense to increase the efficiency of operations — without losing the human touch.

The Path Here

A career built one seat at a time.

The Foundation

Financial Analyst

Began in forecasting and lease abstraction — variance reports, budgets, and the numbers behind every asset.

The Field

Portfolio Manager

Oversaw mixed-use residential and commercial portfolios, driving occupancy, renovations, and asset value.

The Growth

Business Development

Advanced to lead growth and client relationships, translating operational fluency into new partnerships.

Today

Founder & Principal

Now leads Citadel Estate Services, bringing white-glove management to every asset type he touches.

Let's Connect

Speak with the person
who runs your property.

Reach Mikhail directly — no gatekeepers, no call center. Tap to call or email and we'll respond personally.

Call Direct (305) 744-4003 Email citadelestateservices@outlook.com Website CitadelEstateServices.com
Serving Miami-Dade · Broward · Palm Beach
Languages English · Spanish · Russian

What we manage.

One discipline, applied with the same white-glove standard across every asset type we touch.

  • Condominium & HOA community association management
  • Commercial property management
  • Multifamily & mixed-use assets
  • High-end private estate management
  • Budgeting, reserves & financial oversight
  • Vendor negotiation & compliance (FL Ch. 718 & 720)
White-glove service, from a single estate to an entire community.